ATA INCORPORATED

A Victorian based Off Road & Adventure Club

Meeting Minutes 16/12/24

Meeting Minutes

Date: 16 December 2024
Time: 8:00pm
Location: Remote

Attendees

  • Marty Hameeteman
  • Michelle Hameeteman
  • Lisa Craig
  • Andrew Craig
  • William Hameeteman
  • Sara Baker
  • Chris Baker
  • Walter Angus

Apologies: Alex Mal

Items Brought Forward from the Last Meeting

  1. The handover between the previous treasurer and the new treasurer remains pending and will be completed after this meeting.
  2. Finalisation of bank-related matters is scheduled for tomorrow.
  3. The assistant treasurer reported the current bank balance, noting that the only outgoing expense is JoinIt.
  4. December’s charge was covered by Chris in a personal capacity.
  5. Progress on ATO matters continues, with the issuance of an ABN pending due to the organisation being Victoria-based.
  6. The secretary will send the sponsorship agreement to the president for signature.

New Business

  1. Sponsorship Discussion:
    • Potential sponsorship opportunities with ATAI were discussed. This will be revisited if the organisation becomes financially viable.
  2. Stickers Update:
    • Holographic ATA Stickers have been sent out.
  3. Membership Vetting Process:
    • A vetting process for membership applications was been agreed upon. Details of the process are confidential to protect applicants.
  4. Interstate Memberships:
    • The Vice President will seek clarification from Consumer Affairs Victoria (CAV) regarding the inclusion of interstate members in ATAI.
  5. Logo Selection:
    • Logo design number 3 was unanimously selected.
  6. General Meeting:
    • Proposal for a full general meeting on 6th January, incorporating general and foundation meeting agendas.
  7. AGM Planning:
    • Proposed date for the first AGM is Monday, 31st March.

Nominations

  • Nominations for two new committee members were bought forward and unanimously agreed on.
  • VP to speak with these nominees.

Approvals

  1. Reimbursement to Chris Baker was approved.
  2. The VP will provide cost estimates for new stickers at the next general meeting.

Member Benefits

  1. Members will receive discounts on all Starlink-related purchases.
  2. The Public Officer and President will collaborate to identify potential brands for sponsorships and generate a list of member benefits.

Action Items

  1. The secretary will provide the Public Officer with access to the application form.
  2. The VP will give delegates access to the member portal.
  3. The Public Officer and President will discuss sponsorship opportunities and draft a list of potential member benefits.

Meeting Closed: 9:24 PM

Next Meeting: 6 January 2025 at 8pm