All Terrain Adventures Inc.
General Meeting Minutes
Date: 14 July 2025
Time: 7:00 PM
Location: Discord
Chair: Chris Baker
Minutes Taken By: Sara Baker
1. Opening and Attendance
- Meeting opened at 7:07 PM by Chris
- Seconded by Secretary
- Attendees:
- Andrew Craig
- Christopher Baker
- Lisa Craig
- Matthew Marshall
- Walter Angus
- Sara Baker
- Liz Angus
- Jasper Calisura
- Late Arrivals:
- Steve Fenech
- Nick Peers
- Jason Fields (attended after meeting closed; brief discussion held about potential ongoing meeting time change to 7:30 PM – this was added to the minutes post meeting)
- Apologies:
- No official apologies
- Absences:
- William Hameeteman
- Marty Hameeteman
- Michelle Hameeteman
- Harpreet Singh
- Michael Ferris
- Danielle Pell
- Frank Hermosilla
- Diane Kaiwai
- Mark Ferlazzo
2. Housekeeping
- Chris reminded members of general housekeeping expectations:
- Respectful communication
- Raise hands to speak
3. Treasurer’s Report
- Total outgoings: $243.55
- Insurance payment: $355.00
- Current funds held: $3,242.61 (held with Bendigo Bank until new CBA account is opened)
- Jason visited branch prior to the ATA Crew leaving for holiday; Chris scheduled to attend branch on 29 July 2025.
- Chris covered recent outgoings personally and will be reimbursed once the new account is set up (No objections recorded)
4. Business Arising
- As majority of the committee are on holidays at the time of this meeting no business carried over from the last meeting.
5. Trips and Events
- Portland Dunes Event (February 2026):
- Chris confirmed that first trip now full; a second run will be scheduled.
- Members asked to attend only one of the two runs to allow fairness.
- Annual Flagship Event:
- Planned in collaboration with All Terrain Action during Melbourne Cup weekend.
- Members encouraged to send ideas for collaboration to the Vice President, Public Officer, or Secretary.
8. General Business
- June meeting minutes were emailed to Chris and will be uploaded to the website shortly.
- Secretary to liaise with Consumer Affairs Victoria (CAV) to confirm club obligations and report back to the board via email.
- Secretary confirmed that the ARMA invoice is paid and up to date for the current financial year.
9. Meeting Close
- Next meeting confirmed as scheduled for 11 August 2025 (time to be discussed prior to the meeting in discord)
- Meeting closed at 7:16 PM
- Seconded by Andrew