All Terrain Adventures Inc.
General Meeting Minutes
Date: 16 June 2025 (rescheduled from 9 June 2025)
Time: 7:00 PM
Location: Discord
Chair: Jason Fields
Minutes Taken By: Sara Baker
1. Opening and Attendance
- Meeting opened at 7:06 PM by Jason
- Seconded by Vice President Chris Baker
- Attendees:
- Andrew Craig
- Christopher Baker
- Lisa Craig
- Nick Peers
- Matthew Marshall
- Walter Angus
- Sara Baker
- Liz Angus
- Harpreet Singh
- Jason Fields
- Apologies:
- No official apologies
- Absences:
- William Hameeteman
- Marty Hameeteman
- Michelle Hameeteman
- Steve Fenech
- Jasper Calisura
- Michael Ferris
- Danielle Pell
- Frank Hermosilla
- Diane Kaiwai
- Mark Ferlazzo
2. Chairperson’s Acknowledgement
- Jason apologised for the delay and rescheduling of the meeting.
- Noted it was good to see members enjoying the first snowfall of the season.
3. Treasurer’s Report
- Jason reported difficulty attending the bank due to reduced trading hours (now 9:00 AM – 1:00 PM).
- Chris confirmed all Bendigo Bank cards have been cancelled.
- Current credit: $3.71
4. Business Arising
- Nick has not yet been able to review the checklists but will attempt to do so before his trip – Noted that it’s not urgent at this stage.
- A reminder to review and finalise trip procedures before summer.
- ARMA invoice is due by the end of June.
- Bank transition has been addressed (ongoing).
5. Public Officer’s Report
- No updates to report currently.
6. Trips and Events
- Chris is in talks with Portland regarding a second dune event (first event is full).
- If a second Portland trip is unavailable, a Robe trip may be considered.
- Jason confirmed sand flag and UHF radio are likely the main gear requirements for dune trips.
7. Committee Planning
- Chris hopes to meet with Jason in August to resolve minor outstanding matters, as board/committee workloads should ease in the coming months.
8. General Business
- Informal discussion about the ATA crew Simpson Desert trip.
- On behalf of Martin Hameeteman, Chris raised a request to add missing founding member details to the website — no objections noted.
- Nick to update contact details in Discord.
9. Meeting Close
- Meeting closed at 7:29 PM
- Seconded by Chris Baker