Meeting Minutes
Date: 6 January 2025
Time: 8:01pm
Chairperson: Chris Baker
Attendees:
- Marty Hameeteman
- Chris Baker
- William Hameeteman
- Michelle Hameeteman
- Jason Hameeteman
- Walter Angus
- Sara Baker
Apologies:
- Jason H sent apologies, advising he would be 15–20 minutes late
- Apologies were noted for Alex
Opening:
- President welcomed all attendees
- Previous minutes were read out.
Reports:
- Treasurer’s Report:
- Current bank balance: $2,003.91.
- Deductions: $752.15 (since 16 December).
- Credit received: $3.38 (interest).
Previous Meeting Issues:
- All banking matters have been resolved and are closed.
Joinit Update:
- Treasurer proposed a solution for manual pro-rata memberships:
- New members will pay the full membership fee.
- On 31 March (the day before the billing date), members will receive a manual credit reflecting their pro-rata amount, providing a discount on the second-year membership fees, to be done manually by Treasurer prior to membership being paid.
- Jason H noted this process could be time-consuming.
- Treasurer intends for this to be temporary and will use Excel to streamline calculations.
Membership:
- Interstate members are allowed to join the club, provided they are Australian residents.
- VP has not yet spoken to two nominees and prefers to invite them in person, either by himself or with another board member.
- President requested clarification on stipulations for the nominees.
- Action: VP to talk with the nominees and provide an update at the next meeting.
Financial Matters:
- Treasurer resolved ABN issues with the ATA accountant and proposed the club cover the cost. If not approved, he will bear the expense personally.
- President suggested an audit of the books.
- Action: Obtain a quote from the accountant.
Merchandise:
- Sticker quotes:
- Standard stickers: $3.30 each (minimum order: 50).
- Holographic stickers: $5.50 each (minimum order: 50).
- If ordering 500 stickers, the total cost would be $550.
- Budget: $250 was approved to determine the quantity of stickers this can cover, with a follow-up vote once the specifics are confirmed.
- Decision:
- Order 50 holographic stickers.
- Allocate the remaining budget (up to $500) for standard stickers.
- Pricing:
- Holographic stickers to be sold at $10 each.
- Standard stickers: one included with membership; additional stickers will be sold at cost + 25%.
Application Page:
- Suggestion by William H: Add a checkbox for a membership option to purchase sticker also
Events:
- Club Info Day: 27 January, 10 AM at Lerderderg.
- Next Committee Meeting: 3 February at 8 PM.
General Discussion:
- Query: Are we likely to have interested members now that pro-rata is resolved?
- Public Officer confirmed interest.
Closing:
- Meeting adjourned at 8:56 PM.